💰 Budget & Supply Request Templates¶

Location: Our Lady of the Prairie Catholic School · Belle Plaine, MN · Archdiocese of Saint Paul and Minneapolis

Ready-to-customize letters for requesting C-STREAM program funding, supplies, and support.

📋 Available Templates¶

Annual Budget Request (to Principal/Administration)
Grant Proposal Summary
Parent Donation Request
Classroom Wishlist for Donors
Thank You Letter

Annual Budget Request¶

✂️ Copy and customize the letter below ✂️¶

Date: _________________

To: [Principal Name], Principal
From: [Your Name], C-STREAM Coordinator
Re: C-STREAM Program Annual Budget Request for [Year]

Dear [Principal Name],

I am writing to request funding for our C-STREAM (Catholic Science, Technology, Religion, Engineering, Arts, and Math) program for the upcoming school year. This program integrates faith and reason through hands-on STEM education for students in grades K-6.

Program Overview¶

C-STREAM aligns with NCEA's standards for Catholic STEM excellence and integrates:

Faith-reason connections in every lesson
Hands-on, project-based learning
21^st-century skills development
Catholic Social Teaching through service-oriented projects
Our rich Catholic scientific heritage

Budget Request Summary¶

Category	Description	Amount
Consumable Supplies	Paper, tape, craft materials, science supplies	$______
Reusable Equipment	Building materials, measurement tools	$______
Technology	Apps, subscriptions, device accessories	$______
CSCOE Materials	Transportation/handling for borrowed items	$______
Professional Development	Training, conferences, resources	$______
Special Events	STREAM Night, Catholic Schools Week showcase	$______
Total Request		$______

Detailed Budget Breakdown¶

Consumable Supplies (~$____/year)¶

These items are used throughout the year and need annual replenishment:

Basic supplies (paper, markers, tape, glue): $______
Engineering materials (straws, craft sticks, cardboard): $______
Science supplies (seeds, soil, batteries, etc.): $______

Reusable Equipment (~$______ one-time or replacement)¶

KEVA Planks or building sets: $______
Measurement tools (scales, stopwatches): $______
Storage containers and organization: $______

Technology (~$______/year)¶

App subscriptions (if applicable): $______
Replacement headphones: $______
Device cases/accessories: $______

Return on Investment¶

The C-STREAM program provides significant value:

Faith Formation — Students see science and faith as complementary, strengthening Catholic identity
Academic Growth — Hands-on learning improves retention and engagement
21^st Century Skills — Students develop problem-solving, collaboration, and critical thinking
Marketability — Strong STEM programs attract and retain families
Alignment — Meets NCEA standards and Archdiocesan expectations

CSCOE Resources (Free!)¶

We will supplement our budget by utilizing the CSCOE STEM Library, which provides:

Robotics kits (Dash, Sphero, Bee-Bots)
Engineering is Elementary curriculum kits
Electronics and circuit materials

These resources are free to borrow; we only need to plan 2 weeks ahead.

Conclusion¶

Thank you for considering this request. I would be happy to meet to discuss the program's impact and answer any questions.

Respectfully,

[Your Name]
C-STREAM Coordinator
[Email] | [Phone]

Attachments:

Detailed Materials Inventory Checklist
Sample lesson plans
Student work samples/photos
CSCOE Library reservation calendar

Grant Proposal Summary¶

✂️ Use this for grant applications ✂️¶

C-STREAM Program Grant Proposal¶

Organization: Our Lady of the Prairie Catholic School
Location: Belle Plaine, MN
Contact: [Name, Email, Phone]
Amount Requested: $__________

Executive Summary¶

Our Lady of the Prairie Catholic School seeks funding to enhance our C-STREAM (Catholic Science, Technology, Religion, Engineering, Arts, and Math) program serving approximately [___] students in grades K-6. This faith-integrated STEM program aligns with NCEA standards and prepares students for 21^st-century challenges while deepening their Catholic faith.

Need Statement¶

Catholic schools must prepare students for a technology-driven future while maintaining faith identity
Hands-on STEM education requires materials and equipment beyond typical classroom supplies
Rural Catholic schools often lack funding for specialized STEM resources

Program Description¶

C-STREAM provides weekly hands-on lessons integrating:

Science — Exploration, investigation, discovery
Technology — Coding, robotics, digital tools
Religion — Faith-reason harmony, Catholic scientists, service
Engineering — Design process, problem-solving, building
Arts — Digital art, music, creative expression
Math — Applied mathematics, measurement, data

Goals and Objectives¶

Goal: Increase student engagement in STEM
Objective: 90% of students report positive attitudes toward STEM learning
Goal: Integrate faith and reason
Objective: Every lesson includes explicit Catholic faith connections
Goal: Develop 21^st-century skills
Objective: Students demonstrate growth in collaboration, communication, and critical thinking

Budget¶

Item	Cost
Consumable supplies (1 year)	$______
Equipment and materials	$______
Technology/software	$______
Professional development	$______
Program materials	$______
Total	$______

Evaluation¶

We will measure success through:

Student engagement observations
Pre/post skill assessments
Teacher reflection and documentation
Parent/family feedback surveys

Sustainability¶

After initial grant funding, the program will be sustained through:

Annual school budget allocation
Parent organization support
Continued use of CSCOE free resources
Community partnerships

Parent Donation Request¶

✂️ Copy and customize ✂️¶

OUR LADY OF THE PRAIRIE CATHOLIC SCHOOL
C-STREAM Program

Dear OLP Families,

Our C-STREAM program brings faith and science together through exciting hands-on learning! To keep our program running, we rely on both purchased supplies and donated materials.

🎁 Wish List — Donations Welcome!¶

Recyclables (Ongoing):

Craft Supplies:

Craft sticks/popsicle sticks
Pipe cleaners
Rubber bands
String or yarn

Other:

AA and AAA batteries
Paper plates and cups
Aluminum foil
Masking tape

💵 Monetary Donations¶

If you'd prefer to make a monetary donation to support C-STREAM supplies, any amount helps! Please mark donations "C-STREAM Fund."

Suggested giving levels:

$10 — Supplies one engineering challenge
$25 — Supplies one class for a month
$50 — Funds a robotics lesson (materials)
$100 — Supports the program for a semester

📦 How to Donate¶

Drop off donations in the C-STREAM bin in the school office, or send items with your child labeled "C-STREAM."

Questions? Contact [Teacher Name] at [email]

Thank you for supporting hands-on, faith-filled learning!

In Christ,
[Teacher Name]
C-STREAM Coordinator

Classroom Wishlist¶

✂️ For Amazon Wishlist, DonorsChoose, or bulletin boards ✂️¶

C-STREAM Classroom Wishlist¶

Teacher: [Name]
School: Our Lady of the Prairie Catholic School
Grades Served: K-6

🔴 High Priority¶

Item	Quantity	Est. Cost	Purpose
KEVA Planks (200 set)	2	$40 each	Engineering challenges
Stopwatches	6	$4 each	Timing experiments
Measuring tapes	6	$3 each	Measurement activities

🟡 Medium Priority¶

Item	Quantity	Est. Cost	Purpose
Craft sticks (1000 ct)	1	$12	Bridge and structure building
Pipe cleaners (assorted)	4 bags	$3 each	3D models, circuits
Straws (300 ct)	2 boxes	$5 each	Building challenges

🟢 Nice to Have¶

Item	Quantity	Est. Cost	Purpose
LEGO bricks (bulk)	1 bucket	$50	Free building, engineering
Magnifying glasses	12	$2 each	Nature observation
Prism set	1	$15	Light experiments

Total Wishlist Value: $__________

Every donation, large or small, makes a difference in our students' learning!

Thank You Letter¶

✂️ Customize for donors ✂️¶

Date: _________________

Dear [Donor Name],

On behalf of Our Lady of the Prairie Catholic School and our C-STREAM students, thank you for your generous donation of [describe donation/amount].

Your support helps our students:

Explore God's amazing creation through hands-on science
Build problem-solving skills through engineering challenges
Discover the harmony between faith and reason
Create projects that serve others in our community

Because of donors like you, our students experience the wonder of learning while growing in their Catholic faith.

[Optional: Include a specific example of how the donation was/will be used]

[Optional: Include a student-made thank you card or photo]

With gratitude and prayers,

[Your Name]
C-STREAM Coordinator
Our Lady of the Prairie Catholic School

Your donation may be tax-deductible. Please consult your tax advisor. Our Lady of the Prairie Catholic School is a 501©(3) organization.

📊 Quick Budget Reference¶

Estimated Annual Costs (Minimal Program)¶

Category	Low Estimate	High Estimate
Consumables	$300	$500
Equipment (year 1)	$200	$400
Total Year 1	$500	$900
Total Year 2+	$300	$500

Free/Low-Cost Resources¶

CSCOE Library — Free robotics and kits (just reserve ahead!)
Scratch/Code.org — Free coding platforms
Recyclables — Parent donations
Chrome Music Lab — Free music creation
Tinkercad — Free 3D design

Last updated: December 2025